PRIVACY NOTICE FOR TALENT ACQUISITION
As part of applying for a job with Veo Technologies ApS or Veo Technologies Inc., (collectively “Veo”, “we”, “us”), Veo Technologies ApS and/or Veo Technologies Inc. will process your personal data.
The data controller for the processing of your personal data is generally Veo Technologies ApS, unless you apply for a position at our office in Miami, or for a remote position while residing in the U.S., in which case Veo Technologies Inc. will be the data controller for your personal data.
CONTACT INFORMATION
If you have questions about this privacy notice or Veo’s processing of your personal data you can reach out to us at:
Veo Technologies ApS
Rovsingsgade 68
DK-2100, Copenhagen
Business reg. no.: DK37240834
privacy@veo.com
DESCRIPTION OF PROCESSING
When you are in contact with Veo as part of a talent acquisition process, we will process personal data about you as part of this process.
- Application and recruitment process
When you apply for an open position either by using Veo’s talent acquisition portal or by using the application function available on LinkedIn, or if you send us an unsolicited application via our talent acquisition portal, Veo will process your personal data for the purpose of evaluating your application, including your professional skills, to determine whether you are a suitable candidate for an open position.
We will obtain your personal data directly from you, if you apply via our talent acquisition portal, or from LinkedIn, if you apply to a position directly via LinkedIn.
Veo will process the personal data that you include as part of your cover letter, CV or other documents provided as part of the application, including but not limited to, name, email address, phone number, address, educational documents and certifications, employment history, tasks, educational history, letter of recommendation, work permit status, language skills, salary expectations, LinkedIn URL, grades, video recordings, and Q&As. In addition, we will process personal data collected as part of interview processes that you participate in.
The legal basis for our processing of your personal data is Article 6(1)(f) of the GDPR, as we have a legitimate interest in assessing your application and your skills and in determining whether you are a suitable candidate for a position.
We will store your personal data until six months after having concluded the recruitment process for the position you applied to or after receiving your unsolicited application, unless you consent to our continued processing, in accordance with Section 2.6 or your personal data is necessary to establish, exercise or defend a legal claim.
If you are hired we will provide you with new information regarding the continued processing of your personal data.
- Headhunting
As part of Veo’s recruitment strategy, Veo may also actively seek suitable candidates for an open position. As part of this process, we may collect publicly available information about you, mostly from business related networks, e.g., LinkedIn.
We will process the categories of personal data that you have made publicly available, which typically include: name, email, title, professional experience, educational background, and certifications, etc.
We receive your personal data from LinkedIn, or any other business related public channels where you have published your personal data.
If we find that you are suitable for a specific role, we or an external recruitment agency, may reach out to you. Should you decide that you may be interested in the position that we or our recruitment partner has reached out to you about, we will collect further information about you as part of the recruitment process, in which case we will process your personal data in accordance with Section 2.1.
We process your personal data pursuant to Article 6(1)(f) of the GDPR, as we have a legitimate interest in finding the right candidates for our vacant positions.
We will delete your personal data within a week after you have declined interest in the position, we have reached out to you about, unless you continue as part of the recruitment process as described in Section 2.1.
- Recording and notetaking during online interviews
During online interviews Veo may use a tool that makes a sound recording of the interview and carries out automatic note-taking by using AI. We will inform you prior to the specific interview if this tool is being used, and you can inform us in the beginning of the call, if you prefer that we do not use the tool.
The purpose of recording the conversation and carrying out automatic note-taking is to ensure that the notes taken during the interview are structured and efficient, and that they adequately reflect what you have expressed during the conversation. The recording enables us to do proper quality control of the notes generated by AI, and revisit if necessary.
If we have used the tool, we will process a voice recording of you, in addition to the information you otherwise provide as part of the interview, as described under Section 2.1.
We process your personal data pursuant to Article 6(1)(f) of the GDPR, as we have a legitimate interest in ensuring that our recruitment process is efficient and provides us with the best possible foundation to select the right candidate, including by doing quality assurance of the notes taken during the interview process.
The notes taken during the interview will be processed and stored in accordance with Section 2.1. The sound recording of our interview will be stored for a maximum of 14 days following the interview to ensure that we can carry out quality assurance and review the recording, if necessary. After this period the recording will be deleted.
- References
We may ask you to provide references as part of the recruitment process, in which case we will collect personal data from the provided references. If you have provided us with references in your original application, we may reach out to them without informing you prior to the contact. We generally do not reach out to references until we decide that you are one of the candidates who are moving forward in the recruitment process.
We do not reach out to references that you have not personally referred us to.
We will process the information that the references provide us, which typically includes information about your tasks, cooperation skills, and their general impression of you as an employee.
We process your personal data pursuant to Article 6(1)(f) of the GDPR, as we have a legitimate interest in understanding how you have worked as part of your previous professional experience.
We will store your personal data until six months after having concluded the recruitment process for the position you applied to, unless you consent to our continued processing, in accordance with Section 2.6 or your personal data is necessary to establish, exercise or defend a legal claim.
- Testing and cases
As part of the recruitment process you may be asked to participate in various testing, e.g., personality, intelligence, and/or skill, or to prepare and present a case, where we find it relevant for the role you are interviewing for. If you have participated in any testing or casework, we will process the results as part of our recruitment process, and in accordance with Section 2.1.
- Processing for later vacant positions
When you upload your application, and/or when you receive an email approximately four weeks before we will erase your application, you have the opportunity to consent to our continued processing of your personal data for the purpose of contacting you if a later vacant position matching your profile becomes available.
If you decide to consent to this purpose, we will keep processing the categories of personal data you have provided for the purpose of contacting you later on. This processing will be based on your consent pursuant to Article 6(1)(a) of the GDPR.
We will process your personal data for one additional year, after which you will again be offered the opportunity to provide a new consent. We will erase your personal data when you neglect to provide a new consent for continued processing as described in this section, or when you withdraw your consent, whichever comes first.
- RECIPIENTS
As part of Veo’s processing of your personal data, we engage a number of data processors that process personal data on our behalf and in accordance with our instructions. This includes, among others, the provider of our recruitment portal, Employ Inc., the provider of our note-taking tool used in recruitment interviews, Metaview Labs Inc., and LinkedIn Ireland Unlimited Company, where we use LinkedIn for posting job openings and managing recruitment-related interactions. We also use other internal collaboration and administrative tools in connection with recruitment, and the providers of these services may process personal data on our behalf.
In situations where Veo uses external recruitment agents, or where you are asked to participate in assessments or testing as part of the recruitment process, Veo discloses relevant personal data to the recruitment agency or to the vendor facilitating such testing. These recipients act either as data processors on behalf of Veo or, in certain cases, as independent data controllers, depending on the specific circumstances.
- TRANSFERS TO THIRD COUNTRIES
Veo or data processors engaged by us may transfer your personal data to third countries outside the EU/EEA, including in connection with the use of recruitment tools, IT systems, support services, or recruitment partners. Any such transfers take place in accordance with Chapter V of the GDPR and are based on one of the following transfer mechanisms. You can find information regarding our recruitment tool providers’ sub-processors and transfers to third countries here:
Employ Inc. (Lever): https://www.employinc.com/sub-processors/
Metaview Labs Inc.: https://www.metaview.ai/data-processing-agreement
LinkedIn Ireland Unlimited Company: https://www.linkedin.com/legal/l/customer-subprocessors
- Transfers to countries subject to an adequacy decision
Transfers of personal data to recipients located in countries that the European Commission has determined ensure an adequate level of protection for personal data will take place on the basis of Article 45(1) GDPR. This includes, where relevant, transfers to recipients in countries such as Canada (commercial organisations), the United Kingdom, Japan, Switzerland, Israel, New Zealand, and other countries covered by a valid adequacy decision at the time of the transfer. The adequacy decisions can be found here. It also applies to organisations in the U.S. who have self-certified under the EU-U.S. Data Privacy Framework. The list of certified organisations can be found here.
- Transfers based on appropriate safeguards
Where personal data is transferred to recipients in third countries that are not covered by an adequacy decision, including recipients in the United States that are not certified under the EU–US Data Privacy Framework, transfers take place on the basis of appropriate safeguards. This primarily includes the European Commission’s standard contractual clauses adopted pursuant to Article 46(2)(c) GDPR, together with any supplementary measures required following an assessment of the transfer.
- Transfers based on special circumstances
In exceptional cases, and where the conditions are met, transfers may take place on the basis of one of the derogations set out in Article 49(1) GDPR, such as where the transfer is necessary for the performance of a contract with you, where you have provided your explicit consent, or where the transfer is necessary to establish, exercise, or defend legal claims.
You may obtain further information about the transfer mechanisms relied upon by Veo, including a copy of the relevant standard contractual clauses, by contacting Veo at privacy@veo.com.
- YOUR RIGHTS
The GDPR affords you the rights set out in this Section in relation to our processing of your personal data. The rights may be subject to certain conditions or restrictions depending on the specific circumstances of our processing.
- You have the right to request access to your personal data, which includes obtaining specific information about how we process your personal data, and receiving a copy of such personal data.
If you wish to exercise your rights or have any questions regarding our processing of your personal data, you can contact us at privacy@veo.com.
You have the right to file a complaint with the supervisory authority in the country where you are residing. You can find a list of all supervisory authorities within the EU/EEA here.
You can also file the complaint in Denmark where Veo is established. In that case the relevant supervisory authority is the Danish Data Protection Agency.
- MANDATORY INFORMATION
It is voluntary for you to provide personal data as part of our recruitment process. However, if you decide not to provide your personal data to us, we may not be able to take you into consideration in the recruitment process or ultimately we may not be able to hire you as an employee.
- UPDATES TO THIS PRIVACY NOTICE
We may, and reserve the right to, update this privacy notice from time to time. The newest version will replace all previous versions.
Last updated: 10 March 2026